Dance Heritage Coalition Finding Aids Help

Using the Button Console - Navigating the Site - Searching the Documents

Using the Button Console

You will find a series of icons at either the top or bottom of the screen. Use the button bar to navigate rather than your browser's back button.

[Choose Category]

The Choose Category button takes you to screen where you can either :

Select a list of general subject categories. Selecting a category reveals a list of finding aids describing collections pertinent to the subject category. From here you may search across all finding aids or select the finding aids in a specific subject category and search across finding aids in the category;

Or

Select a list of the repositories whose finding aids are included. By selecting a repository you can search only the collections held at that location. Or you can search across all the repositories with results displayed by repository.

[Book]

The Collections List button will take you to a list of all the archival collections for which finding aids are included on the site. From there, you may search across all finding aids.

[Expand]

The Expand List button will reveal the subsections or the hierarchy of the Finding Aid through a Table of Contents view in the left frame. The button opens one subsection or subseries at a time. You can also expand and collapse listings by clicking on the blue arrows in the Table of Contents itself.

[Collapse]

The Collapse List button hides the subsections or hierarchy of the Finding Aid through a Table of Contents view in the left frame. The button closes one listing at a time.

[Specific Search]

The Search Fields button will allow you to search specific types of phrases in the text of a finding aid. For example, to search for titles of choreographic works, corporate names (i.e. the name of a dance company) and personal names (i.e. the name of an individual dancer), or to search specific sections of the finding aid (i.e. the container list)

The Home button will take you to the main page of DHC Access Project.

[Clear Search]

The Clear Search button clears the current search from the search field and removes all hits in the Table of Contents and Content windows.

[Left Arrow]

The left arrow jumps back to the previous page.

[Rigth Arrow]

The right arrow jumps forward to the next page.

[Up Arrow]

The up arrow jumps to the Table of Contents. (Only available in the No Frames version)

The No Frames icon produces a single screen view of the Table of Contents, Contents, and Button Console.

[Frames]

The Frames icon produces a view with the Table of Contents to the left, Contents to the right, and Button Console at the bottom at the screen.

Navigating the Site

On entering the Dance Heritage Coalition Finding Aids Site, you will be prompted to either Choose a Category, Choose a Repository, Browse the list of Finding Aids, or Search the Finding Aids. Once you make your selection, you will retrieve a list of items in the collection. Browse the list of Finding Aids includes list of finding aids from all DHC member repositories. Choose a Category provides a list of broad general subject categories. Selecting one of these categories reveals a list of finding aids that relate to that subject area. The subject area may be represented in other finding aids as well but these have been selected because a good deal of material in the collection relates to that subject category or because the subject category is the main subject of the collection. Choosing a subject will retrieve a pre-selected group of finding aids. Choose a Repository will reveal a list of DHC participating repositories. Selecting a repository will reveal a list of the finding aids for collections held by that specific repository. Selecting Search the Finding Aids will take you to a search query screen which allows you to do specific searching across all finding aids on the site.

Once you select any one of these choices, you will retrieve a list of items within your given choice. From this page, you may search across this selection for a keyword or phrase (see Searching the Texts below) or you may select the Specific Search Query to create a more targeted search. You may also select, from this page, an individual finding aid to browse or search.

When you select an individual finding aid, your browser will display 3 frames.

You may manipulate each frame independent of the content in the other frames on the screen. [?] When you are navigating through a search in frames mode and you wish to return to the Contents List which contains search results, use your browser's Go pull-down menu and select the last page visited. The Back button will only update the individual frames one at a time.

The arrows at the top and bottom of the text in the Contents Frame (the right frame) move the display to Previous and Next text pages in the Table of Contents. In the No Frames version, the arrow that points upward returns you to the Table of Contents.

You may select No Frames from the Button Console. In No-Frames Mode, the Button Console is located at the top of each page with the Table of Contents on the main page of the document. The Content may be viewed by selecting an item in the Table of Contents. The advantage of using the Frames is that you can navigate through the hierarchy of the archival finding aid more easily, understanding the entire context of the collection.

Searching the Documents

The Button Console provides the following search controls:

Search Box

The white box used to enter search terms for any type of search.

Search Finding Aid Button

Sends the query you have entered in the Search Field.

Clear Search Button

Clears the current search from the Search Field and removes all results indicated in the Table of Contents and Content windows.

Right Arrow

Appears when your search has retrieved more than one hit. It allows you to jump to the next search result.

Left Arrow

Appears once you have begun navigating through the hits of search result which retrieved more than one hit. It allows you to jump back to the previous search result.

 

 

The number of results within each item will appear in the Table of Contents window. The word or phrase searched appears in red. All results are shown in full context, that is, results are shown within the finding aid in the Contents screen. By selecting an item in the Table of Contents window, you pull up the complete text of the section of the finding aid containing the search result. The results are marked in red in the Contents Window.

Phrases

To search for a phrase, simply type the desired phrase in the search field. No quotation marks are necessary.

Combining Terms

The keywords "and", "or" and "not" allow you to control the scope of your searches. "And" looks for occurrences of words or phrases within 20 words of one another. "Or" is used to construct lists of multiple keywords or phrases. "And Not" is useful for screening out unwanted search results.

Parenthesis may be used to control the search expression. The expression in parenthesis is evaluated first.

Wildcard Characters

A question mark (?) will match any single character, while an asterisk (*) will match 0 or more characters. An asterisk used by itself stands for an entire word.

Proximity Searching

Use the keywords "after", "before", "of", "within", "word", or "words" to limit your search by word proximity. For example:

Case Sensitivity

Searches are not Case Sensitive.

Stopwords

Some common words, such as "the" and "a", are considered stopwords and are normally not searchable. You may include these words in your search, however they will be replaced with a "*", which will match any single word.

More Information

For more information about the DynaWeb search software, please consult the Dynaweb Guide.


All contents ©1998 The Dance Heritage Coalition

Questions? Comments? Send e-mail to cjohnson@nypl.org