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Dance Heritage Coalition

SCOPE AND CONTENT Table of Contents

Ethnic Dance Festival Collection

- Series Description and Container List

Series Description and Container List

SERIES I. ADVISORY COMMITTEE
Physical Description: 9 folders
Contents: Consists of minutes from meetings of the Advisory Committee for the Ethnic Dance Festival held between 1982 and 1991.
Arrangement: Arranged chronologically.

Box 1 - Folder 1-9
Minutes1982-87; 1989-91

SERIES II. AUDITIONS
Physical Description: 57 folders


Sub-series I. Organization

Contents: Includes administrative records relating to the organization of festival auditions between 1982 and 1991.
Arrangement: Arranged chronologically.

Box 1 - Folder 10-22
Schedules 1982-91


Sub-series II. Judges

Contents: Contains lists of judges who presided at auditions between 1982 and 1991, as well as informational packets about auditioning performers prepared for judges.
Arrangement: Arranged chronologically.

Box 1 - Folder 23-32
Lists of judges 1982-91

Box 1 - Folder 33-44
Judges' packets 1983-92


Sub-series III. Correspondence

Contents: Consists of correspondence exchanged between festival staff and performers regarding the audition process.
Arrangement: Arranged chronologically.

Box 1 - Folder 45-53
Correspondence with performers 1984-91


Sub-series IV. Audition Scores

Contents: Includes score sheets for individuals and groups compiled between 1982 and 1991.
Arrangement: Arranged chronologically and thereunder alphabetically.

Box 2 - Folder 1-14
Score sheets & summaries 1982-91

SERIES III. CONTRACTS
Physical Description: 18 folders
Contents: Contains contracts with festival performers and staff, as well as theater rental agreements.
Arrangement: Arranged chrono-logically and thereunder alphabetically.

Box 2 - Folder 15
Contracts 1983

Box 2 - Folder 16
Contracts-performers 1984

Box 2 - Folder 17
Contracts-non-performers 1984

Box 2 - Folder 18
Contracts-performers, A-K 1985

Box 2 - Folder 19
Contracts-performers, L-N 1985

Box 2 - Folder 20
Contracts-performers, O-Z 1985

Box 2 - Folder 21
Contracts-non-performers 1985

Box 2 - Folder 22
Contracts-theater rental 1985

Box 2 - Folder 23
Contracts-performers 1986

Box 2 - Folder 24
Contracts-non-performers 1986

Box 2 - Folder 25
Contracts-performers 1987

Box 2 - Folder 26
Contracts-A-D 1988

Box 2 - Folder 27
Contracts-E-H 1988

Box 2 - Folder 28
Contracts-J-N 1988

Box 2 - Folder 29
Contracts-R-W 1988

Box 2 - Folder 30
Contracts-A-E 1989

Box 2 - Folder 31
Contracts-F-P 1989

Box 2 - Folder 32
Contracts-R-Z 1989

Box 2 - Folder 33
Contracts1990

SERIES IV. APPLICATIONS
Physical Description: 17 folders
Contents: Consists of completed application forms submitted by performance groups between 1978 and 1991.
Arrangement: Arranged chronologically and thereunder alphabetically.

Box 3 - Folder 1
Application form 1978

Box 3 - Folder 2
Applications, A-K 1986

Box 3 - Folder 3
Applications, L-Z 1986

Box 3 - Folder 4
Applications, A-E 1987

Box 3 - Folder 5
Applications, F-M 1987

Box 3 - Folder 6
Applications, N-Z 1987

Box 3 - Folder 7
Applications, A-B 1988

Box 3 - Folder 8
Applications, C-D 1988

Box 3 - Folder 9
Applications, E-M 1988

Box 3 - Folder 10
Applications, N-Z 1988

Box 3 - Folder 11
Applications, A-Z 1989

Box 3 - Folder 12
Applications, A-F 1990

Box 3 - Folder 13
Applications, G-M 1990

Box 3 - Folder 14
Applications, N-Z 1990

Box 3 - Folder 15
Applications, N-Z 1991

Box 3 - Folder 16
Applications, G-M 1991

Box 3 - Folder 17
Applications, N-Z 1991

SERIES V. PUBLICITY
Physical Description: 27 folders


Sub-series I. Planning

Contents: Includes promotional strategies and schedules for press releases and radio announcements compiled by the press officer in 1981 and between 1989 and 1990.
Arrangement: Arranged chronologically.

Box 4 - Folder 1
Publicity schedules & plans 1981

Box 4 - Folder 2-3
Publicity schedules & plans 1989-1990


Sub-series II. Press Releases

Contents: Consists of press releases announcing festival auditions and performances between 1980 and 1989.
Arrangement: Arranged chronologically.

Box 4 - Folder 4-11
Press releases 1980-1989


Sub-series III. Press Clippings

Contents: Contains clippings from newspapers and magazines reviewing festival performances held between 1978 and 1994.
Arrangement: Arranged chronologically.

Box 4 - Folder 12
Newsclippings 1978

Box 4 - Folder 13
Newsclippings 1980

Box 4 - Folder 14-18
Newsclippings 1983-1986

Box 4 - Folder 19-23
Newsclippings 1988-1990

Box 4 - Folder 24
Newsclippings 1994


Sub-series IV. Flyers

Contents: Includes promotional flyers prepared for the Ethnic Dance Festival auditions and performances in the 1990s.
Arrangement: Arranged chronologically.

Box 4 - Folder 25
Flyers 1990s


Sub-series V. Publicity Reports

Contents: Consists of annual reports on publicity and advertising for the festival compiled by the press officer between 1982 and 1984.
Arrangement: Arranged chronologically.

Box 4 - Folder 26
Report on publicity 1982-1984

SERIES VI. BOX OFFICE
Physical Description: 4 folders
Contents: Contains ticket sales records and seating diagrams produced by theater box offices between 1983 and 1989.
Arrangement: Arranged chronologically.

Box 4 - Folder 28
Ticket sales records 1983

Box 4 - Folder 29
Ticket sales records 1985

Box 4 - Folder 30
Ticket sales records 1987

Box 4 - Folder 31
Ticket sales records 1989

SERIES VII. TECHNICAL PRODUCTION
Physical Description: 8 folders
Contents: Includes notes, schedules, and reports on technical production for the festival between 1983 and 1990.
Arrangement: Arranged chronologically.

Box 4 - Folder 32-35
Technical production notes 1983-1986

Box 4 - Folder 36-38
Technical production notes 1988-1990

Box 4 - Folder 39
Technical production schedule 1990

Box 4 - Folder 40
Technical production report 1990

SERIES VIII. SURVEYS
Physical Description: 8 folders
Contents: Consists of statistical summaries of surveys completed by audiences and performers at auditions and performances between 1983 and 1991.
Arrangement: Arranged chronologically and thereunder by survey type.

Box 4 - Folder 41-42
Performers' questionnaires 1983-1984

Box 4 - Folder 43-44
Audience & audition surveys 1983-1984

Box 4 - Folder 45
Audience survey 1987

Box 4 - Folder 46
Audience survey 1989

Box 4 - Folder 47
Audience survey 1990

Box 4 - Folder 48
Audience survey 1990

Box 4 - Folder 49
Audience survey 1990

Box 4 - Folder 50
Audience survey 1990

Box 4 - Folder 51
Performer survey 1990

Box 4 - Folder 52
Performer survey 1991

SERIES IX. CORRESPONDENCE
Physical Description: 10 folders
Contents: Contains general correspondence exchanged between the Ethnic Dance Festival and various individuals and organizations from 1982 to 1991.
Arrangement: Arranged chronologically.

Box 5 - Folder 1-10
General correspondence 1982-1989

SERIES X. FINANCIAL RECORDS
Physical Description: 12 folders


Sub-series I. Budgets

Contents: Includes yearly budgets and budgets for specific activities, such as publicity and performances, compiled by festival staff between 1982 and 1991.
Arrangement: Arranged chronologically.

Box 5 - Folder 11-19
Budgets 1982-1991


Sub-series II. Grants

Contents: Consists of files relating to various grants received by the Ethnic Dance Festival, such as funds from the Hotel Tax Fund and the National Endowment for the Arts.
Arrangement: Arranged by grant title.

Box 5 - Folder 21
Hotel Tax Fund 1983

Box 5 - Folder 22
Advancement Grant 1988

Box 5 - Folder 23
NEA Challenge III Grant 1988

SERIES XI. LONG-RANGE PLANNING
Physical Description: 8 folders
Contents: Contains timelines and statements of the festival's yearly mission and goals prepared between 1984 and 1991.
Arrangement: Arranged chronologically.

Box 5 - Folder 24
Goals/objectives 1984-1985

Box 5 - Folder 25-29
Timelines 1985-1988

Box 5 - Folder 30-32
Timelines 1990-1991

SERIES XII. FINAL REPORTS
Physical Description: 9 folders
Contents: Includes final reports summarizing festival activities for the years 1979-80; 1982-83; 1986; and 1988-89.
Arrangement: Arranged chronologically.

Box 5 - Folder 30-32
Final reports 1979-1980

Box 5 - Folder 33-35
Final reports 1982-1983

Box 5 - Folder 36
Final reports 1986

Box 5 - Folder 37-38
Final reports 1988-1989

SERIES XIII. PERFORMANCES
Physical Description: 20 folders


Sub-series I. Program production

Contents: Consists of notes and schedules used for the preparation of festival programs.
Arrangement: Arranged chronologically.

Box 6 - Folder 1
Program production 1982

Box 6 - Folder 2-4
Program production 1985-1987

Box 6 - Folder 5-7
Program production 1989-1990

Box 6 - Folder 8
Info packet on Dinizulu 1990

Box 6 - Folder 9
Info packet on Zaire Ballet 1990

Box 6 - Folder 10-13
Program questionnaires 1991


Sub-series II. Programs

Contents: Contains souvenir programs for 1978; 1983-85; 1988-89; and 1991.
Arrangement: Arranged chronologically.

Box 6 - Folder 14
Programs & inserts 1978

Box 6 - Folder 15-17
Programs & inserts 1983-1985

Box 6 - Folder 18-19
Programs & inserts 1988-1989

Box 6 - Folder 20
Program 1991

SERIES XIV. FILM
Physical Description: 5 folders
Contents: Includes correspondence and records relating to the planning and production of a documentary about the festival entitled, "And Still We Dance..."
Arrangement: Arranged chronologically.

Box 6 - Folder 21-25
Film production 1984-1989

SERIES XV. RECEPTION
Physical Description: 4 folders
Contents: Consists of records relating to the planning of opening night receptions for festivals held between 1985 and 1990.
Arrangement: Arranged chronologically.

Box 6 - Folder 26-29
Reception (opening night) 1985-1990

SERIES XVI. COMMUNITY MEETINGS
Physical Description: 3 folders
Contents: Contains minutes from community meetings held each year with dancers to discuss the festival's audition process.
Arrangement: Arranged chronologically.

Box 6 - Folder 30-32
Community meeting minutes 1985 -1986

SERIES XVII. PERSONNEL
Physical Description: 3 folders
Contents: Includes staff lists for festival personnel compiled between 1987 and 1988, as well as job descriptions for various festival positions in 1991.
Arrangement: Arranged chronologically.

Box 6 - Folder 33-34
Staff lists 1987-1988

Box 6 - Folder 35
Job descriptions 1991

SERIES XVIII. VENDORS
Physical Description: 1 folder
Contents: Consists of records regarding arrangements for food and gift concession stands at auditions and performances between 1988 and 1990.
Arrangement: Arranged chronologically.

Box 6 - Folder 36
Food/gift concessions 1988-1990

SERIES XIX. EDUCATIONAL PROGRAMS
Physical Description: 3 folders
Contents: Contains records relating to the Dance-in-the-Schools program and symposiums held in conjunction with the festival and the Dance Critics Association Conference.
Arrangement: Arranged by program and thereunder by date.

Box 6 - Folder 37
Dance-in-the-Schools 1985

Box 6 - Folder 38
Dance Critics Association 1989

Box 6 - Folder 39
Symposium1991

SERIES XX. VOLUNTEERS
Physical Description: 5 folders
Contents: Includes records relating to volunteer coordination for festival auditions and performances between 1986 and 1989.
Arrangement: Arranged chronologically.

Box 6 - Folder 40-44
Volunteer coordination 1986-1989

SERIES XXI. PERFORMER DATABASE
Physical Description: 3 folders
Contents: Consists of questionnaires completed by performers for input into a performer database maintained by festival staff.
Arrangement: Arranged chronologically.

Box 6 - Folder 45-47
Database questionnaires 1988-1990

SERIES XXII. AUXILIARY PERFORMANCES
Physical Description: 8 folders
Contents: Contains records relating to performances by EDF participants at auxiliary sites, such as Stern Grove and the Golden Gate Park Bandshell. Also includes documentation on the festival performance held at the Kennedy Center for the Arts in 1988.
Arrangement: Arranged by performance site and thereunder chronologically.

Box 6 - Folder 48
Bandshell at Golden Gate Park 1985

Box 6 - Folder 49
Stern Grove 1985

Box 6 - Folder 50
Kennedy Center-correspondence 1988

Box 6 - Folder 51
Kennedy Center-budgets 1988

Box 6 - Folder 52
Kennedy Center-contract 1988

Box 6 - Folder 53
Kennedy Center-press releases 1988

Box 6 - Folder 54
Kennedy Center-program 1988

Box 6 - Folder 55
Kennedy Center-press reviews 1988

SERIES XXIII. DANCE COALITIONS
Physical Description: 2 folders
Contents: Includes files relating to two local dance coalitions which provided input regarding festival policies and procedures.
Arrangement: Arranged by coalition and thereunder chronologically.

Box 6 - Folder 56
S.F. Bay Area Dance Coalition 1984

Box 6 - Folder 57
S.F. Ethnic Dance Coalition 1990


SCOPE AND CONTENT Table of Contents